Administrator – Allied Arts Association- a non-profit organization

Job Summary – Full Time Position. Perform a wide variety of Administrative, accounting, community oriented and related duties for the Allied Arts Association.


Representative Duties and Responsibilities

Communicate and interface with members of the board, committee chairs, volunteers, artists, customers, and community representatives.

Generate and review written communications, using organizational, detail oriented, and customer focused skills.

Attend and support meetings of the Board of Directors.

Manage and maintain all artist inventories to allow smooth, and efficient operation.

Serve as primary contact with Gallery artists.

Ensure building and public access areas are safe and secure in accordance with government requirements and organization standards. Also ensure areas appear maintained and organized.

Manage and maintain sensitive information and documents, general files, committee information files, donation and grant files.

Generate monthly financial reports including budget, profit and loss, and balance sheet. Prepare financials information and participate in budget committee to analyze and prepare budget for following year.

Generate and process accounts payable, accounts receivable, deposits, sales receipts, and payments to artists within contract designated timeframe.

Maintain all information required for state and federal non-profit reporting.

Generate and process payroll for all employees with applicable deductions (varies by month), monthly and quarterly payroll tax reporting and payment, and year end 1099 and W2 report for accountant.


Qualifications and Requirements  

Education: College degree is required, with emphasis in business administration, accounting, finance or related fields. An MBA or Degree in Non-Profit Management Preferred. 

Experience: A minimum of 5 years related experience, preferably including non-profits. Prior experiences in a responsible position using independent judgement, detail orientation, time management, and effective oral and written communication. Proven skills in computer software (Quickbooks, Excel, Word, Publisher, Access and Outlook) and ability to use standard office and business equipment. Knowledge and ability to conform to applicable laws, codes, regulations and policies related to nonprofit 501©3 status, federal and state taxes, and employees and payroll.

Location, Hours, and Physical: Work is primarily performed at Allied Arts Association Gallery. This is a fulltime salaried position which includes some variable weekly hours. Requires normal or corrected vision and hearing. Requires ability to stand, stoop, reach and lift up to 25 pounds. Ability to work with minimum supervision. Must be able to work in a positive and cooperative manner.

Other: No travel or relocation benefits.

Salary: $32,000 to $42,000/year with benefits.


Please send resume and cover letter to or to 89 Lee Blvd, Richland, WA 99352